Slide 2
Software
Advanced workflow solutions for speech documentation

The Olympus software is so versatile that it can adapt to almost any sort of environment!
 
Available on both Windows and macOS.

ODMS R7

Brand: OLYMPUS
Product Code: DM = V7410500E000 / TM = V7410510E000
Availability: Current
ODMS R7
ODMS R7
Software for easy speech documentation.

There are various ways to convert your dictation into transcribed text.
 
In collaboration with a transcriptionist, speech recognition software or a combination of both.

ODMS makes your transcription process simple, fast and efficient!
Classic Transcription
Classic Transcription
Send your audio to your transcriptionist

ODMS offers a robust set of tools, which allows you to use the product the way you like!
 
By default you will simply be able to dictate, download and transcribe files without any complicated steps to consider.

Want to keep it old school? No problem.
Speech Recognition
Speech Recognition
Have ODMS do it for you...

ODMS' compelling integration with Dragon enables you to use features such as background speech recognition and real-time speech recognition.

Dragon™ must be purchased and installed separately

Manual Transcription is a thing of the past with the combination of ODMS and Dragon.
Security
High Security
Essential security for Professional Dictation

AES 256-bit encryption securely protects your data.
 

Encryption passwords can be added to software folders, to automate the process for author and typist while also limiting the impact on your workflow.

Protect confidential information with data security you can rely on.
Virtualisation
Virtualisation
Ready for the future

Business Technology is moving towards a centralised infrastructure, utilizing the power of virtualisation.
 
ODMS is compatible with Citrix, RDS and VMware.

Web based central management puts you in control of your work-flows and users.
ODMS R7
Classic Transcription
Speech Recognition
Security
Virtualisation
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Olympus Menu Links
ODMS R7
ODMS R7
Resources
The latest updates,
tools and guides...

Dictation Module

Overview

GUI Overview 1rn

Contents

  1. Drop-down Menus
  2. Toolbars
  3. Playback Control Panel
  4. Dictation Tree
  5. Content List View
  6. Device Manager
  7. Document List
  8. Status Bar

Drop-down Menus

File

GUI Overview 2

Menu Function
New Dictation Record a new dictation.
Edit Dictation Edit a current dictation.
Convert Dictation Convert an audio file to a different audio format.
Import Dictation Copy or move an audio file from another folder into ODMS.
Export Dictation Copy or move an audio file from ODMS to another folder.
Split Split an audio file into two or more separate audio files.
Join Merge two or more audio files into one.
Encrypt Apply a password to an audio file.
Decrypt Remove password protection from an encrypted audio file.
Open Document Open the selected document in a word processor.
Associate with Document Link an audio file to a document.
Remove Association with Document Remove link between an audio file & a document.
Edit Job Data Customise the job data (Author, Worktype, Comment) for a selected file.
Change Status Change the Status of a selected audio file.
Exit Closes the ODMS application.

Folder

GUI Overview 3

Menu Function
New Folder Creates a new Folder within the Download Tray.
Add Folder Adds an existing folder under the Download Tray and pre-sets the folder path.
Remove Folder Deletes the selected folder if created by the user.
Rename Folder Allows renaming of the selected folder.
Folder Settings Opens the “Folder Design” tab within the “Options” menu.

Edit

GUI Overview 4

Menu Function
Cut Much like the “Copy” feature, copies the audio file to the “Clipboard”, ready to be pasted to another location/folder. But does not keep the original file.
Copy Copies a file to the “Clipboard”, ready to be pasted to another location, keeping the original audio file in the original location.
Paste Inputs the contents of the “Clipboard” to the selected folder.
Delete Deleted the selected audio file.
Select All Selects all contents of the selected folder.
Copy to Folder Creates a copy of the selected audio file and places the copy in the chosen location. Leaving the original file in the original folder.
Move to Folder Moves a selected audio file to the chosen folder.

View

GUI Overview 5

Menu Function
Switch to Playback Control Window Changes the view of the ODMS software so only the “Playback Control Window” is displayed.
Folder Navigation Displays the “Folder Navigation Window”, containing the audio folders, which contain all audio files downloaded/imported into the ODMS software.
Property Window Displays the “Property Window” at the right hand-side of the software detailing the information on the selected folder or audio file.
Information Window Displays the “Information Window” at the bottom of the software, which lists all files for "Mail preview” and “Document List”.
Toolbar: Standard Displays the “Standard” toolbar.
Toolbar: Edit Displays the “Edit” toolbar.
Toolbar: E-mail / FTP Displays the “E-mail / FTP” toolbar.
Toolbar: Speech Recognition Displays the “Speech Recognition” toolbar.
Status Bar Displays this bar, at the bottom of the software, detailing how many audio files are in the selected folder and if sending/receive audio files – this will display the status on this bar.
Playback Control Bar Displays the “Playback Control Bar” at the top of the software, allowing playback options for the selected audio file, without having to switch to the “Playback Control Window”.
Gridlines Displays the grid lines within the “Contents List” to emphasize the rows and columns.
Columns to Display Displays a prompt used to configure what column are shown and which are not within the ODMS software.
Sort by This option sorts audio files within the selected folder dependant upon the selected attribute.
Filter On/Off Displays the “Filter” icons for each column, this can be configured to show only audio files that meet the set criteria.
In-Line Edit Displays the “In-Line Edit” icon, so the name of audio files can be changed.
Refresh Refreshes the ODMS software, forcing it to check the folders, ensuring the user can view all audio files in the Olympus folders.

Play

GUI Overview 6

Menu Function
Play/Stop Starts playing back the selected audio file.
Fast Forward Fast forwards into the selected audio file.
Rewind Rewinds into the selected audio file.
Next Index Mark Skips to the next index mark within the selected audio file.
Previous Index Mark Skips back to the previous index mark within the selected audio file.
Volume Raise or lower the volume of playback.
Speed Raise or lower the speed of playback.
Tone Raise or lower the tone of the audio playback.
Noise Cancellation Choose between 3 levels of Noise Cancellation.
Insert Index Mark Places an index mark within the selected file at the current point in the audio file.
Delete Index Mark Deletes the currently selected index mark, within the selected audio file.
View All Index Mark Displays a prompt that lists all index marks and at what point within the selected audio file each mark is set.
Next Verbal Comment Skips to the next verbal comment within the selected audio file.
Previous Verbal Comment Skips back to the previous verbal comment within the selected audio file.
Dictation/Instruction Comment Mode Switches between playback of the selected audio file and the Instruction Comment.
Intro Scan Plays back the first 5 seconds of each audio file going down the list starting on the selected audio file.

Tools

GUI Overview 7

Menu Function
Select Speaker Scrolls through the audio devices connected to the PC.
Send via E-mail E-mail selected audio file using profiles setup within the ODMS software.
Send via FTP Sends audio file via FTP using profiles setup within the ODMS software.
Send and Receive Will check whether or not any new audio files have been received via E-mail/FTP.
Hotkeys On/Off This option enables the “Hotkeys” functions within the ODMS software.
Keyboard Settings Configure the “Hotkeys” and their functions here.
OLE Settings: Linked A file linked with audio data retains the file name and path of the dictation File, resulting in a smaller amount of data. The file may not be able to be played if it cannot refer to the audio data path.
OLE Settings: Embedded An embedded object brings all audio data into the file, resulting in a larger amount of data. The file with audio data embedded can be played on another PC that has DSS Player installed.
Options Opens the options settings, containing all the configuration details for the ODMS software.
Show Setup Wizard Opens the Setup Wizard to configure the basic software settings.

Voice Recognition

GUI Overview 8

Menu Function
Do Real-time Speech Recognition Opens the Real-time Speech recognition window, this is used to actively transcribe what the audio says.
Add to Recognition Queue This will add the audio file(s) to the speech recognition queue.
Start Recognition Queue Will begin speech recognition of audio files that have been queued for “Speech Recognition”. Transcribing dictations in the background whilst still allowing use of the ODMS software.
Stop Recognition Queue Will halt all speech recognition of audio files queued for “Speech Recognition”.
Move to the Top Position This will move an audio file in the “Speech Recognition Waiting List” to the top of the list, so when the speech recognition queue is started, this dictation will be processed first.
Requeue When an audio file has gone through the speech recognition process, it will appear in the “Speech Recognition Result List”, from there, using this option it can be put through the queue to transcribe the audio file again.
Details This option opens the details of the selected audio file in the “Speech Recognition Result List”, such as whether or not speech recognition was successful or if there was an error.
Adapt All Files Any audio files set for adaptation will start to go through the adaptation process, essentially training the DNS profile.
Do Vocabulary Adaptation This will perform the “Vocabulary Adaptation” of an audio file within the “Adaptation Waiting List”, primarily adapting the DNS profile to the vocabulary of the user.
Do Acoustic Adaptation This will perform the “Acoustic Adaptation” of an audio file within the “Adaptation Waiting List”, primarily adapting the DNS profile to the acoustics of the user.
Remove from the Queue Removes the selected audio file from the relevant queue.
Clear the Queue Removes all audio files from the queue.
Check All Items Selects all audio file(s) in the speech recognition queue.
Uncheck All Items Deselects all audio file(s) in the speech recognition queue.
Add Fields to Templates Opens a dialog box where you can add voice field for speech recognition to document template
Speech Recognition Settings Opens the option settings for speech recognition, where all configuration settings for speech recognition are stored.

Device

GUI Overview 9

Menu Function
Download Folder A-G Downloads files from the connected device to the PC.
Download Selected Files Downloads selected files into the ODMS software. To select multiple files, select an audio file then hold “Ctrl” and select other audio files to be downloaded.
Download All Downloads all files from the connected device into the Olympus software.
Upload Selected Files Uploads selected files into the connected device. To select multiple files, select an audio file then hold “Ctrl” and select other audio files to be downloaded.
Change Device Mode: Composite Whilst in “Composite” mode, the device is recognised as three devices, a “Storage” device, an “Input” device and an “Output” device.
Change Device Mode: Storage Whilst in “Storage” mode, the device is recognised only as a “Storage” device, allowing access to the audio files on the memory card(s).
Change Storage Media Changes the active memory currently being accessed, between the primary “SD Memory Card” and the secondary “MicroSD memory card”.
Synchronize Date/Time Changes the Date/Time on the device to match the set Date/Time of the PC the device is connected to.
Device Settings Opens the “Device” tab in the option menu settings, all settings that apply to the device can be configured here.
Device Setup Wizard Opens the Device Setup Wizard to configure the basic device settings

Help

GUI Overview 10

Menu Function
Contents Displays a dialogue that contains detailed information on the ODMS software.
Check for Updates Checks the Olympus update server for the latest version of software, if the user is already on the latest version it will not update the software, if the user can update, this will prompt the user to see whether or not they want to update the software or not.
Device Manual Download Site Opens the Olympus “Downloads” web page in the default web browser.
Launch Log Tool Opens the ODMS Log Tool where you specify which component to log for troubleshooting issues.
Legal Notices Opens a Trademarks and Third Party Software legal documents.
About Dictation Module Opens a dialogue detailing the User ID, Company Name, License key (used to install the software) & version of the ODMS software currently installed.

Toolbars

This feature, moves an audio file from one folder and can be pasted into another folder. This is similar to the “Copy” feature, but will move the file from the original location and will not leave a copy in the original folder.

A user can paste a “Cut” or “Copied” audio file to a different folder/location using this feature.

When selecting this feature, it will open the Direct Recording Window and allow the recording of a new dictation.

This feature allows a user to convert the dictation to a different audio file format (.WAV, .DSS, .DS2 & .WMA).

This deleted the index mark at the specific time the user is currently at within the file.

Refreshes the ODMS software, forcing it to check the folders, ensuring the user can view all audio files in the mapped folders. The automatic refresh interval is set to 10 minutes by default.

This feature scrolls through audio devices on the PC. Dependant on which device is selected will determine which device the Olympus software will playback through.

This feature will send the selected audio file via FTP.

Launches the Real-time speech recognition window so can transcribe the text as you are speaking.

Starts the process of transcribing the audio file(s) that are in the speech recognition queue.

This adds the audio file(s) back to the speech recognition queue.

Starts the adaptation process for all audio files and text corrections in the waiting list. You can do a complete adaptation, acoustic adaptation or vocabulary adaptation.

Starts the acoustic adaptation process for the selected file(s) in the waiting list. This will only work if the selected file has gone through vocabulary adaptation.

Deletes all audio file(s) from the speech recognition queue.

Deselects all audio file(s) in the speech recognition queue.

 

The “Copy” feature, can be used to move a dictation from a folder. Once copied, the audio file can be pasted into another folder/location, this will leave behind the original file which was copied.

This feature deletes the select audio file(s), dependant on how the ODMS software is configured, will determine whether or not the audio file(s) selected are permanently deleted or moved to the Recycle box.

This feature opens an audio file in the Recording Window to be continued, overwritten, or completely re-recorded if the user feels it is needed.

This feature inputs an index mark into an audio file at the specific time the user is currently at within the file. This helps users to skip through an audio file through use of these marks instead of just to the start or the end of a dictation.

This lists the times in the audio file which an index mark is placed.

Switches between the full ODMS software view to the “Playback Control panel”.

This feature will send the selected audio file via e-mail (if sending via multiple profiles, select one of the profiles configured from the drop-down).

This feature will check your E-mail / FTP profiles to see if any new audio files are ready to be downloaded into the ODMS software.

Adds the dictations to the speech recognition queue so it can be transcribed in the background.

If the audio file(s) are currently being transcribed in the speech recognition queue then this will stop the process.

Adds the audio file and text corrections to the adaptation waiting list.

 

Starts the vocabulary adaptation process for the selected file(s) in the waiting list.

Deletes the selected audio file(s) from the speech recognition queue.

Selects all audio file(s) in the speech recognition queue.

 

Opens a dialog box where you can add voice field for speech recognition to document template

Playback Control Panel

The following will explain the components within the Playback Control panel. Please follow the below descriptions from left to right on the picture.

GUI Overview 41n

 1   Playback Controls: Skip to Start > Previous “Index Mark” > Rewind.

 2   Playback Controls: Play/Pause.

 3   Playback Controls: Fast forward > Next “Index Mark” > Skip to end.

 4   Volume Control: This control is used to change the playback volume of an audio file.

 A   Playback Control Bar: This bar shows where in the audio file a user is, where index marks are within the audio file and shows the full length of an audio file.

 1  Priority: This sets priority on an audio file, making the audio file appear at the top of the content list.

 2  Instruction Comment: This switches to the Instruction Comment playback bar, allowing playback of an Instruction Comment attached to an audio file.

 3  Timescale Control: Changes the time scale to be either 1-minute width or full scale.

 4  Information: This displays the information of an audio file, such as File Name, Size, Duration, File format, Audio format, whether it has an Instruction Comment or not and whether the file is encrypted or locked.

 5  Settings: This displays the Playback Control configuration settings in the options menu under the “User Settings” tab allowing the configuration of the Playback Control panel.

 6  Volume Level Meter: This displays the levels at which the microphone registers user input.

 B  Audio Control options: These options change the way audio files are played back (speed, tone & noise cancellation).

 5  Playback Speed: This controls the speed at which the audio file is played back.

 6  Noise Cancellation: There are 3 levels of “Noise Cancellation”, this feature removes background noise from the audio playback.

 7  Tone Control: This controls the “Tone” of the dictation while playing an audio file back.

Dictation Tree

This section details how to customise the Folder's and Folder Settings.

GUI Overview 42n

 1  New Folder: This creates a “New Folder” / “Sub Folder” for audio files to be stored in. Via this feature, you can setup a folder structure to support your specific needs, for more information on creating folder structure click here

 2  Add Folder: Using this feature, an additional folder can be added into the ODMS software to be used for storage of audio files.

 3  Remove Folder: Using this feature, a folder can be removed/deleted from the ODMS software. Additionally, to remove a folder, you can manually delete it from the location within Windows by browsing to the parent folder via Windows Explorer, then deleting the folder.

 4  Rename Folder: A folder can be renamed using this feature.

 5  Folder Settings: This opens the “Folder Design” settings within the ODMS option settings, these settings control the configuration details of all folder attributes.

Content List View

This displays the contents of the selected folder within the “Dictation Tree” or a selected folder within a devices “Voice Folders”, as demonstrated below, within “Typing Pool\Department 1\Author 1” there is an audio file named “Test_File1.ds2”.

GUI Overview 43

Audio files are presented in alphabetical order via the File Name, Author, Worktype and other attributes. The audio files can also be filtered via Author ID(s), Worktype(s), duration, date created and more, using the “Filter” feature and enabling the renaming of audio files via the “In-line Edit” feature.

Also, if open, the “Properties Window” will display the details on an audio file or one of the folders within the “Dictation Tray”. To open the “Properties Window”, click on the “<<” button, or click on “View” > “Property Window”.

GUI Overview 44b

Also in the properties panel, the “Job History” can be displayed, this will detail what actions have been carried out within the ODMS software and what time they were performed.

GUI Overview 45b

  Device Manager

The device manager section contains options and features pertaining to the currently connected device. From this section it is possible to download from, upload to and configure a device.

GUI Overview 46n 

 1  Download: Downloads all files from the device, into the relevant folder(s) within the ODMS software.

 2  Upload: This option uploads the selected file(s) stored on the PC within the ODMS software to the currently connected device.

 3  Change Device Mode: Changes the device mode between “Composite” & “Storage”...

 4  Change Storage Media: Changes the selected memory within the device, between the SD & MicroSD card's within the connected device.

 5  Synchronise Date/Time: Synchronizes the Date/Time on the device with the Date/Time set on the PC the device is connected to.

 6  Device Settings: This option opens the “Device” tab within the ODMS software, here all the settings to do with devices can be configured.

Document List

The document list displays all document files that have been associated with a dictation or transcribed using “Speech Recognition”. It also shows files that have been sent for “Adaptation” to improve speech recognition accuracy.

GUI Overview 47bn

 1  Mail Preview: This shows a preview of the e-mail to which the selected audio file or document was attached.

 2  Document List View:This enables the option to show associated documents and documents that have been transcribed via speech recognition.

Status Bar

The status bar is useful for displaying information such as the following:

  • Number of dictations in a folder
  • Selected audio output device
  • Selected Author ID
  • Email/FTP send and receive progress 

 GUI Overview 48

Transcription Module

Overview

GUI Overview 49rn

Contents

  1. Drop-down Menus
  2. Toolbars
  3. Playback Control Panel
  4. Dictation Tree
  5. Content List View
  6. Device Manager
  7. Document List
  8. Status Bar

Drop-down Menus

File

GUI Overview 50

Menu Function
Start Transcription Start transcribing the selected audio file
Start Audio Capture Allows you to create a recording
Convert Dictation Convert an audio file to a different audio format.
Import Dictation Copy or move an audio file from another folder into ODMS.
Export Dictation Copy or move an audio file from ODMS to another folder.
Split Split an audio file into two or more separate audio files.
Join Merge two or more audio files into one.
Encrypt Apply a password to an audio file.
Decrypt Remove password protection from an encrypted audio file.
Open Document Open the selected document in a word processor.
Associate with Document Link an audio file to a document.
Remove Association with Document Remove link between an audio file & a document.
Edit Job Data Customise the job data (Author, Worktype, Comment) for a selected file.
Change Status Change the Status of a selected audio file.
Exit Closes the ODMS application.

Folder

GUI Overview 3

Menu Function
New Folder Creates a new Folder within the Download Tray.
Add Folder Adds an existing folder under the Download Tray and pre-sets the folder path.
Remove Folder Deletes the selected folder if created by the user.
Rename Folder Allows renaming of the selected folder.
Folder Settings Opens the “Folder Design” tab within the “Options” menu.

Edit

GUI Overview 4

Menu Function
Cut Much like the “Copy” feature, copies the audio file to the “Clipboard”, ready to be pasted to another location/folder. But does not keep the original file.
Copy Copies a file to the “Clipboard”, ready to be pasted to another location, keeping the original audio file in the original location.
Paste Inputs the contents of the “Clipboard” to the selected folder.
Delete Deleted the selected audio file.
Select All Selects all contents of the selected folder.
Copy to Folder Creates a copy of the selected audio file and places the copy in the chosen location. Leaving the original file in the original folder.
Move to Folder Moves a selected audio file to the chosen folder.

View

GUI Overview 5

Menu Function
Switch to Playback Control Window Changes the view of the ODMS software so only the “Playback Control Window” is displayed.
Folder Navigation Displays the “Folder Navigation Window”, containing the audio folders, which contain all audio files downloaded/imported into the ODMS software.
Property Window Displays the “Property Window” at the right hand-side of the software detailing the information on the selected folder or audio file.
Information Window Displays the “Information Window” at the bottom of the software, which lists all audio files for “Mail preview” and “Document List”.
Toolbar: Standard Displays the “Standard” toolbar.
Toolbar: Edit Displays the “Edit” toolbar.
Toolbar: E-mail / FTP Displays the “E-mail / FTP” toolbar.
Toolbar: Speech Recognition Displays the “Speech Recognition” toolbar.
Status Bar Displays this bar, at the bottom of the software, detailing how many audio files are in the selected folder and if sending/receive audio files – this will display the status on this bar.
Playback Control Bar Displays the “Playback Control Bar” at the top of the software, allowing playback options for the selected audio file, without having to switch to the “Playback Control Window”.
Gridlines Displays the grid lines within the “Contents List” to emphasize the rows and columns.
Columns to Display Displays a prompt used to configure what column are shown and which are not within the ODMS software.
Sort by This option sorts audio files within the selected folder dependant upon the selected attribute.
Filter On/Off Displays the “Filter” icons for each column, this can be configured to show only audio files that meet the set criteria.
In-Line Edit Displays the “In-Line Edit” icon, so the name of audio files can be changed.
Refresh Refreshes the ODMS software, forcing it to check the folders, ensuring the user can view all audio files in the Olympus folders.

Play

GUI Overview 51

Menu Function
Play/Stop Starts playing back the selected audio file.
Fast Forward Fast forwards into the selected audio file.
Rewind Rewinds into the selected audio file.
Next Index Mark Skips to the next index mark within the selected audio file.
Previous Index Mark Skips back to the previous index mark within the selected audio file.
Volume Raise or lower the volume of playback.
Speed Raise or lower the speed of playback.
Tone Raise or lower the tone of the audio playback.
Noise Cancellation Choose between 3 levels of Noise Cancellation.
Channel Choose between 4 channels to play audio
Insert Index Mark Places an index mark within the selected file at the current point in the audio file.
Delete Index Mark Deletes the currently selected index mark, within the selected audio file.
View All Index Mark Displays a prompt that lists all index marks and at what point within the selected audio file each mark is set.
Next Verbal Comment Skips to the next verbal comment within the selected audio file.
Previous Verbal Comment Skips back to the previous verbal comment within the selected audio file.
Dictation/Instruction Comment Mode Switches between playback of the selected audio file and the Instruction Comment.
Intro Scan Plays back the first 5 seconds of each audio file going down the list starting on the selected audio file.

Tools

GUI Overview 7

Menu Function
Select Speaker Scrolls through the audio devices connected to the PC.
Send via E-mail E-mail selected audio file using profiles setup within the ODMS software.
Send via FTP Sends audio file via FTP using profiles setup within the ODMS software.
Send and Receive Will check whether or not any new audio files have been received via E-mail/FTP.
Hotkeys On/Off This option enables the “Hotkeys” functions within the ODMS software.
Keyboard Settings Configure the “Hotkeys” and their functions here.
OLE Settings: Linked A file linked with audio data retains the file name and path of the dictation file, resulting in a smaller amount of data. The file may not be able to be played if it cannot refer to the audio data path.
OLE Settings: Embedded An embedded object brings all audio data into the file, resulting in a larger amount of data. The file with audio data embedded can be played on another PC that has DSS Player installed.
Options Opens the options settings, containing all the configuration details for the ODMS software.
Show Setup Wizard Opens the Setup Wizard to configure the basic software settings.

Speech Recognition

GUI Overview 52

Menu Function
Add To Recognition Queue This will add the audio file(s) to the speech recognition queue.
Start Recognition Queue Will begin speech recognition of audio files that have been queued for “Speech Recognition”. Transcribing dictations in the background whilst still allowing use of the ODMS software.
Stop Recognition Queue Will halt all speech recognition of audio files queued for “Speech Recognition”.
Move to the Top Position This will move an audio file in the “Speech Recognition Waiting List” to the top of the list, so when the speech recognition queue is started, this dictation will be processed first.
Requeue When an audio file has gone through the speech recognition process, it will appear in the “Speech Recognition Result List”, from there, using this option it can be requeued to re-transcribe the audio file.
Details This option opens the details of the selected audio file in the “Speech Recognition Result List”, such as whether or not speech recognition was successful or if there was an error.
Adapt All Files Any audio files set for adaptation will start to go through the adaptation process, essentially training the DNS profile.
Do Vocabulary Adaptation This will perform the “Vocabulary Adaptation” of an audio file within the “Adaptation Waiting List”, primarily adapting the DNS profile to the vocabulary of the user.
Do Acoustic Adaptation This will perform the “Acoustic Adaptation” of an audio file within the “Adaptation Waiting List”, primarily adapting the DNS profile to the acoustics of the user.
Remove from the Queue Removes the selected audio file from the relevant queue.
Clear the Queue Removes all audio files from the queue.
Check All Items Selects all audio file(s) in the speech recognition queue.
Uncheck All Items Deselects all audio file(s) in the speech recognition queue.
Add Fields to Templates Opens a dialog box where you can add voice field for speech recognition to document template
Speech Recognition Settings Opens the option settings for speech recognition, where all configuration settings for speech recognition are stored.

Device

GUI Overview 53

Menu Function
Download Folder A-G Downloads files from the connected device to the PC.
Download Selected Files Downloads selected files into the ODMS software. To select multiple files, select an audio file then hold “Ctrl” and select other audio files to be downloaded.
Download All Downloads all files from the connected device into the Olympus software.
Upload Selected Files Uploads selected files into the connected device. To select multiple files, select an audio file then hold “Ctrl” and select other audio files to be downloaded.
Change Device Mode: Composite Whilst in “Composite” mode, the device is recognised as three devices, a “Storage” device, an “Input” device and an “Output” device.
Change Device Mode: Storage Whilst in “Storage” mode, the device is recognised only as a “Storage” device, allowing access to the audio files on the memory card(s).
Change Storage Media Changes the active memory currently being accessed, between the primary “SD Memory Card” and the secondary “MicroSD memory card”.
Synchronize Date/Time Changes the Date/Time on the device to match the set Date/Time of the PC the device is connected to.
Device Settings Opens the “Device” tab in the option menu settings, all settings that apply to the device can be configured here.

Help

GUI Overview 54

Menu Function
Contents Displays a dialogue that contains detailed information on the ODMS software.
Check for Updates Checks the Olympus update server for the latest version of software, if the user is already on the latest version it will not update the software, if the user can update, this will prompt the user to see whether or not they want to update the software or not.
Launch Log Tool Opens the ODMS Log Tool where you specify which component to log for troubleshooting issues.
Legal Notices Opens a Trademarks and Third Party Software legal documents.
About Transcription Module Opens a dialogue detailing the User ID, Company Name, License key (used to install the software) & version of the ODMS software currently installed.

Toolbars

This feature, moves an audio file from one folder and can be pasted into another folder. This is similar to the “Copy” feature, but will move the file from the original location and will not leave a copy in the original folder.

A user can paste a “Cut” or “Copied” audio file to a different folder/location using this feature.

This feature will launch the transcription bar on the selected audio to start transcription and puts the audio file “In progress” status.

This feature allows a user to convert the dictation to a different audio file format (.WAV, .DSS, .DS2 & .WMA).

This deleted the index mark at the specific time the user is currently at within the file.

Refreshes the ODMS software, forcing it to check the folders, ensuring the user can view all audio files in the mapped folders. The automatic refresh interval is set to 10 minutes by default.

This feature scrolls through audio devices on the PC. Dependant on which device is selected will determine which device the Olympus software will playback through.

This feature will send the selected audio file via FTP.

Starts the process of transcribing the audio file(s) that are in the speech recognition queue.

This adds the audio file(s) back to the speech recognition queue.

Starts the adaptation process for all audio files and text corrections in the waiting list. You can do a complete adaptation, acoustic adaptation or vocabulary adaptation.

Starts the acoustic adaptation process for the selected file(s) in the waiting list. This will only work if the selected file has gone through vocabulary adaptation.

Deletes all audio file(s) from the speech recognition queue.

Deselects all audio file(s) in the speech recognition queue.

 

The “Copy” feature, can be used to move a dictation from a folder. Once copied, the audio file can be pasted into another folder/location, this will leave behind the original file which was copied.

This feature deletes the select audio file(s), dependant on how the ODMS software is configured, will determine whether or not the audio file(s) selected are permanently deleted or moved to the Recycle box.

This feature inputs an index mark into an audio file at the specific time the user is currently at within the file. This helps users to skip through an audio file through use of these marks instead of just to the start or the end of a dictation.

This lists the times in the audio file which an index mark is placed.

Switches between the full ODMS software view to the “Playback Control panel”.

This feature will send the selected audio file via e-mail (if sending via multiple profiles, select one of the profiles configured from the drop-down).

This feature will check your E-mail / FTP profiles to see if any new audio files are ready to be downloaded into the ODMS software.

Adds the dictations to the speech recognition queue so it can be transcribed in the background.

If the audio file(s) are currently being transcribed in the speech recognition queue then this will stop the process.

Adds the audio file and text corrections to the adaptation waiting list.

 

Starts the vocabulary adaptation process for the selected file(s) in the waiting list.

Deletes the selected audio file(s) from the speech recognition queue.

Selects all audio file(s) in the speech recognition queue.

 

Opens a dialog box where you can add voice field for speech recognition to document template

Playback Control Panel

The following will explain the components within the Playback Control panel. Please follow the below descriptions from left to right on the picture.

GUI Overview 41n

 1   Playback Controls: Skip to Start > Previous “Index Mark” > Rewind.

 2   Playback Controls: Play/Pause.

 3   Playback Controls: Fast forward > Next “Index Mark” > Skip to end.

 4   Volume Control: This control is used to change the playback volume of an audio file.

 A   Playback Control Bar: This bar shows where in the audio file a user is, where index marks are within the audio file and shows the full length of an audio file.

 1  Priority: This sets priority on an audio file, making the audio file appear at the top of the content list.

 2  Instruction Comment: This switches to the Instruction Comment playback bar, allowing playback of an Instruction Comment attached to an audio file.

 3  Information: This displays the information of an audio file, such as File Name, Size, Duration, File format, Audio format, whether it has an Instruction Comment or not and whether the file is encrypted or locked.

 4  Settings: This displays the Playback Control configuration settings in the options menu under the “User Settings” tab allowing the configuration of the Playback Control panel.

 5  Volume Level Meter: This displays the levels at which the microphone registers user input.

 6   Timescale Control: Changes the time scale to be either 1-minute width or full scale.

 B  Audio Control options: These options change the way audio files are played back (speed, tone & noise cancellation).

 5  Playback Speed: This controls the speed at which the audio file is played back.

 6  Noise Cancellation: There are 3 levels of “Noise Cancellation”, this feature removes background noise from the audio playback.

 7  Tone Control: This controls the “Tone” of the dictation while playing an audio file back.

Dictation Tree

This section details how to customise the Folder's and Folder Settings.

GUI Overview 56n

 1  New Folder: This creates a “New Folder” / “Sub Folder” for audio files to be stored in. Via this feature, you can setup a folder structure to support your specific needs, for more information on creating folder structure click here

 2  Add Folder: Using this feature, an additional folder can be added into the ODMS software to be used for storage of audio files.

 3  Remove Folder: Using this feature, a folder can be removed/deleted from the ODMS software. Additionally, to remove a folder, you can manually delete it from the location within Windows by browsing to the parent folder via Windows Explorer, then deleting the folder.

 4  Rename Folder: A folder can be renamed using this feature.

 5  Folder Settings: This opens the “Folder Design” settings within the ODMS option settings, these settings control the configuration details of all folder attributes.

Content List View

This displays the contents of the selected folder within the “Dictation Tree” or a selected folder within a devices “Voice Folders”, as demonstrated below, within “Typing Pool\Department 1\Author 1” there is an audio file named “Test_File1.ds2”.

GUI Overview 43

Audio files are presented in alphabetical order via the File Name, Author, Worktype and other attributes. The audio files can also be filtered via Author ID(s), Worktype(s), duration, date created and more, using the “Filter” feature and enabling the renaming of audio files via the “In-line Edit” feature.

Also, if open, the “Properties Window” will display the details on an audio file or one of the folders within the “Dictation Tray”. To open the “Properties Window”, click on the “<<” button, or click on “View” > “Property Window”.

GUI Overview 44b

Also in the properties panel, the “Job History” can be displayed, this will detail what actions have been carried out within the ODMS software and what time they were performed.

GUI Overview 45b

  Device Manager

The device manager section contains options and features pertaining to the currently connected device. From this section it is possible to download from, upload to and configure a device.

GUI Overview 57n 

 1  Download: Downloads all files from the device, into the relevant folder(s) within the ODMS software.

 2  Upload: This option uploads the selected file(s) stored on the PC within the ODMS software to the currently connected device.

 3  Change Device Mode: Changes the device mode between “Composite” & “Storage”...

 4  Change Storage Media: Changes the selected memory within the device, between the SD & MicroSD card's within the connected device.

 5  Synchronise Date/Time: Synchronizes the Date/Time on the device with the Date/Time set on the PC the device is connected to.

Document List

The document list displays all document files that have been associated with a dictation or transcribed using “Speech Recognition”. It also shows files that have been sent for “Adaptation” to improve speech recognition accuracy.

GUI Overview 47bn

 1   Mail Preview: This shows a preview of the e-mail to which the selected audio file or document was attached.

 2   Document List View: This enables the option to show associated documents and documents that have been transcribed via speech recognition.

Status Bar

The status bar is useful for displaying information such as the following:

  • Number of dictations in a folder
  • Selected audio output device
  • Detects the Foot control
  • Email/FTP send and receive progress 

GUI Overview 58

 

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For over 50 years, Olympus has been a trusted partner to medical, legal, financial, government and other sectors,
providing
superb
exceptional
world-class
superb
Professional Dictation devices that can be adapted to your individual needs
and make your workflows more efficient.
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Why purchase an Olympus Dictation Solution?
Why purchase an
Olympus Dictation Solution?

Olympus Professional Dictation provides you with a stable and secure solution that lasts a lifetime...

Slide 1
Always up to date

Free lifetime updates ensure you have access to the latest features, bug fixes and security updates. Meaning you can reap the benefits of a subscription model, without the continual cost!

Always up to date

Free lifetime updates ensure you have access to the latest features, bug fixes and security updates. Meaning you can reap the benefits of a subscription model, without the continual cost!

Regular updates and new features, year by year. Helps keep your software compatible with the latest operating systems and technological advances.

Compatible - Future proof
Compatible - Future Proof

Regular updates and new features, year by year. Helps keep your software compatible with the latest operating systems and technological advances.

Slide 1
Use on all your computers

A very simple licensing model means you can install your software on as many computers as you like.

Easy to Install, even Easier to Use!

You can be up and running on any computer in the space of minutes.
You just need your license key.

Use on all your computers

A very simple licensing model means you can install your software on as many computers as you like.

You can be up and running on any computer in the space of minutes.
You just need your license key.

Easy to Install, even Easier to Use!
Slide 1
No Ongoing Costs

When you purchase an Olympus product it's yours. Forever.
Don't worry about any ongoing subscriptions, high running costs or unexpected loss of service.

No Ongoing Costs

When you purchase an Olympus product it's yours. Forever.
Don't worry about any ongoing subscriptions, high running costs or unexpected loss of service with Olympus.

We provide FREE lifetime technical support for all products.

Not just any support. OPDSupport!

Unparalleled Support
Unparalleled Support

Olympus provides FREE lifetime technical support for all products.

Not just any support. OPDSupport!

Slide 1
Carefully Engineered

Olympus hardware is designed with exceptional ergonomics in mind: their shape, button placement and weight distribution have been carefully engineered for hours of comfortable use

Carefully Engineered

Olympus hardware is designed with exceptional ergonomics in mind: their shape, button placement and weight distribution have been carefully engineered for hours of comfortable use

Renowned for reliability, Olympus has been a trusted partner to medial, legal, financial and government for over 50 years. Each product has been through an extensive quality check, providing a safe investment for many years to come.

Excellent Durability
Excellent Durability

Renowned for our reliability, Olympus has been a trusted partner to medial, legal, financial and government for over 50 years. Each product has been through an extensive quality check, providing a safe investment for many years to come.

Slide 1
Extensive Knowledgebase

With over 700 e-learning articles in our ever growing knowledgebase...
Step by step guides, video tutorials and technical information, are just a click away.

Extensive Knowledgebase

With over 500 e-learning articles in our ever growing knowledgebase...
Step by step guides, video tutorials and technical information, are just a click away.

The OPDSUPPORT.COM website has it all...
Easy to use downloads, Developer Program, Useful Services,
Volume Licensing, Helpful Licensing Tools and much more!

Intuitive Tools
Intuitive Tools

The OPDSUPPORT.COM website has it all...
Easy to use downloads, Developer Program, Useful Services, Volume Licensing, Helpful Licensing Tools and much more!

Slide 1
Good to know
Licensing

The Olympus software is concurrently licensed per user.

This means you can install the software on as many computers as you like; but only one copy can be in use at any one time (One license per user).
Licensing models may vary between software and installation modes.
See our licensing page for more info.

Lifetime

Lifetime means for the lifetime of the product.

For example, our ODMS R6 users enjoyed six years of free updates, and even after we stopped development, the software was theirs to keep and use; no reoccurring subscription cost or service cuts.

Software

The page only applies to currently supported, desktop software. Use this page to check support status on a version of software.
(The Olympus Dictation Delivery Service is a yearly subscription based platform)

Support

Unparalleled support from OPDSupport
For supported products only, check this page for support status.

Licensing
Method Concurrent
Duration Permanent
Volume Contact Olympus
Standalone
Module Dictation (DM) or Transcription (TM)
Installation
Hardware configuration Recorders in DM / Foot controls in TM
Workgroup (Requires SCP)
Standalone
Setup Wizard
Professional Audio Recording
Instruction Comment
Verbal Comments
Edit Recording DM only
Direct Recording
Set index marks
VCVA
Manual Transcription / Playback
Channel Selection
Variable Playback Speed
Customizable Transcribe Bar TM only
Document Templates TM only
Customizable GUI
Workflow
Change File Status
File Import/Export
File Conversion DS2 / DSS / WAV / WMA
Notification
Shared network folders
Receive via FTP DM receive documents / TM receive dictations
Send via FTP
Receive via Email DM receive documents / TM receive dictations
Send via Email
Wireless Download (DS-9500) DM only
Download via USB
Route files received via Email/FTP TM only
Advanced Download
Priority
Option items (per Worktype)
Worktypes
Author IDs
Professional Dictation Features
Start Video Conference Recording
Keyboard Hotkeys
Edit File Properties
File Filtering
File backup Download via USB / Direct Recording
Join/Split dictations
Decryption
Encryption (128/256 bit AES) DM only
Hands-free recording DM only requires RS31H/RS28H
Speech Recognition (Requires Dragon)
Voice Fields
Assign templates
Multi language support
Profile Adaptation
Background Speech Recognition
Real-time Speech Recognition DM only
Central Administration (Requires SCP)
WiFi network management (DS-9500)
Wireless Communication Service (DS-9500)
File downloader for clients
Monitoring Console
System backup
MST file generator for silent install
Lock settings
License Management
Configure dictation workflows
Active Directory Import
Users and Groups Configuration
Device Configuration
SCP Web based
Audio Codecs
WMA
MP3
PCM (WAV)
DSS Classic
DSS Pro (DS2)
Languages
RU ✔ (not supported in SCP)
SV ✔ (not supported in SCP)
FR
ES ✔ (not supported in SCP)
EN
DE
CS ✔ (not supported in SCP)
Environment
Graphics DirectX 9 compliant graphics device with WDDM 1.0 or higher driver
Network 100 Mbit/s or faster transfer rate, TCP/IP network protocol
SCP Browser Support IE 11 / Edge ver. 41 / Firefox ver. 56 / Chrome ver. 61 / Opera ver. 47
Windows Server OS Windows Server 2012 / 2012R2 / 2016 / 2019
Windows Client OS Windows 8 / 8.1 / 10 Home, Pro and Enterprise
Web Mail Outlook.com / Outlook Web app for Office / Google / Yahoo!
Lotus Notes 8.5 / 9
Microsoft Office 2010 / 2013 / 2016 / 2019
Dragon speech recognition software 14 or higher (Legal and Pro editions)
Remote Desktop Services Workgroup only
VMware Workgroup only
Citrix Workgroup only
.NET Framework 4.6 or later
HDD 2GB or more (Additional space is required in case .NET Framework 4.6 is not installed yet)
RAM ODMS 2GB or more / SCP 4GB or more (Capacity should be increased depending on the number of users which uses at the same time)
CPU 2 Ghz or higher (Single core processor not supported)
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