ODMS R7 GUI Overview

This document will detail the overview of the Graphical User Interface of the Olympus ODMS R7 Dictation and Transcription Module software and explain what each button and section is for.

Dictation Module

Overview

GUI Overview 1rn

Contents

  1. Drop-down Menus
  2. Toolbars
  3. Playback Control Panel
  4. Dictation Tree
  5. Content List View
  6. Device Manager
  7. Document List
  8. Status Bar

Drop-down Menus

File

GUI Overview 2

Menu Function
New Dictation Record a new dictation.
Edit Dictation Edit a current dictation.
Convert Dictation Convert an audio file to a different audio format.
Import Dictation Copy or move an audio file from another folder into ODMS.
Export Dictation Copy or move an audio file from ODMS to another folder.
Split Split an audio file into two or more separate audio files.
Join Merge two or more audio files into one.
Encrypt Apply a password to an audio file.
Decrypt Remove password protection from an encrypted audio file.
Open Document Open the selected document in a word processor.
Associate with Document Link an audio file to a document.
Remove Association with Document Remove link between an audio file & a document.
Edit Job Data Customise the job data (Author, Worktype, Comment) for a selected file.
Change Status Change the Status of a selected audio file.
Exit Closes the ODMS application.

Folder

GUI Overview 3

Menu Function
New Folder Creates a new Folder within the Download Tray.
Add Folder Adds an existing folder under the Download Tray and pre-sets the folder path.
Remove Folder Deletes the selected folder if created by the user.
Rename Folder Allows renaming of the selected folder.
Folder Settings Opens the “Folder Design” tab within the “Options” menu.

Edit

GUI Overview 4

Menu Function
Cut Much like the “Copy” feature, copies the audio file to the “Clipboard”, ready to be pasted to another location/folder. But does not keep the original file.
Copy Copies a file to the “Clipboard”, ready to be pasted to another location, keeping the original audio file in the original location.
Paste Inputs the contents of the “Clipboard” to the selected folder.
Delete Deleted the selected audio file.
Select All Selects all contents of the selected folder.
Copy to Folder Creates a copy of the selected audio file and places the copy in the chosen location. Leaving the original file in the original folder.
Move to Folder Moves a selected audio file to the chosen folder.

View

GUI Overview 5

Menu Function
Switch to Playback Control Window Changes the view of the ODMS software so only the “Playback Control Window” is displayed.
Folder Navigation Displays the “Folder Navigation Window”, containing the audio folders, which contain all audio files downloaded/imported into the ODMS software.
Property Window Displays the “Property Window” at the right hand-side of the software detailing the information on the selected folder or audio file.
Information Window Displays the “Information Window” at the bottom of the software, which lists all files for “Mail preview” and “Document List”.
Toolbar: Standard Displays the “Standard” toolbar.
Toolbar: Edit Displays the “Edit” toolbar.
Toolbar: E-mail / FTP Displays the “E-mail / FTP” toolbar.
Toolbar: Speech Recognition Displays the “Speech Recognition” toolbar.
Status Bar Displays this bar, at the bottom of the software, detailing how many audio files are in the selected folder and if sending/receive audio files – this will display the status on this bar.
Playback Control Bar Displays the “Playback Control Bar” at the top of the software, allowing playback options for the selected audio file, without having to switch to the “Playback Control Window”.
Gridlines Displays the grid lines within the “Contents List” to emphasize the rows and columns.
Columns to Display Displays a prompt used to configure what column are shown and which are not within the ODMS software.
Sort by This option sorts audio files within the selected folder dependant upon the selected attribute.
Filter On/Off Displays the “Filter” icons for each column, this can be configured to show only audio files that meet the set criteria.
In-Line Edit Displays the “In-Line Edit” icon, so the name of audio files can be changed.
Refresh Refreshes the ODMS software, forcing it to check the folders, ensuring the user can view all audio files in the Olympus folders.

Play

GUI Overview 6

Menu Function
Play/Stop Starts playing back the selected audio file.
Fast Forward Fast forwards into the selected audio file.
Rewind Rewinds into the selected audio file.
Next Index Mark Skips to the next index mark within the selected audio file.
Previous Index Mark Skips back to the previous index mark within the selected audio file.
Volume Raise or lower the volume of playback.
Speed Raise or lower the speed of playback.
Tone Raise or lower the tone of the audio playback.
Noise Cancellation Choose between 3 levels of Noise Cancellation.
Insert Index Mark Places an index mark within the selected file at the current point in the audio file.
Delete Index Mark Deletes the currently selected index mark, within the selected audio file.
View All Index Mark Displays a prompt that lists all index marks and at what point within the selected audio file each mark is set.
Next Verbal Comment Skips to the next verbal comment within the selected audio file.
Previous Verbal Comment Skips back to the previous verbal comment within the selected audio file.
Dictation/Instruction Comment Mode Switches between playback of the selected audio file and the Instruction Comment.
Intro Scan Plays back the first 5 seconds of each audio file going down the list starting on the selected audio file.

Tools

GUI Overview 7

Menu Function
Select Speaker Scrolls through the audio devices connected to the PC.
Send via E-mail E-mail selected audio file using profiles setup within the ODMS software.
Send via FTP Sends audio file via FTP using profiles setup within the ODMS software.
Send and Receive Will check whether or not any new audio files have been received via E-mail/FTP.
Hotkeys On/Off This option enables the “Hotkeys” functions within the ODMS software.
Keyboard Settings Configure the “Hotkeys” and their functions here.
OLE Settings: Linked A file linked with audio data retains the file name and path of the dictation File, resulting in a smaller amount of data. The file may not be able to be played if it cannot refer to the audio data path.
OLE Settings: Embedded An embedded object brings all audio data into the file, resulting in a larger amount of data. The file with audio data embedded can be played on another PC that has DSS Player installed.
Options Opens the options settings, containing all the configuration details for the ODMS software.
Show Setup Wizard Opens the Setup Wizard to configure the basic software settings.

Voice Recognition

GUI Overview 8

Menu Function
Do Real-time Speech Recognition Opens the Real-time Speech recognition window, this is used to actively transcribe what the audio says.
Add to Recognition Queue This will add the audio file(s) to the speech recognition queue.
Start Recognition Queue Will begin speech recognition of audio files that have been queued for “Speech Recognition”. Transcribing dictations in the background whilst still allowing use of the ODMS software.
Stop Recognition Queue Will halt all speech recognition of audio files queued for “Speech Recognition”.
Move to the Top Position This will move an audio file in the “Speech Recognition Waiting List” to the top of the list, so when the speech recognition queue is started, this dictation will be processed first.
Requeue When an audio file has gone through the speech recognition process, it will appear in the “Speech Recognition Result List”, from there, using this option it can be put through the queue to transcribe the audio file again.
Details This option opens the details of the selected audio file in the “Speech Recognition Result List”, such as whether or not speech recognition was successful or if there was an error.
Adapt All Files Any audio files set for adaptation will start to go through the adaptation process, essentially training the DNS profile.
Do Vocabulary Adaptation This will perform the “Vocabulary Adaptation” of an audio file within the “Adaptation Waiting List”, primarily adapting the DNS profile to the vocabulary of the user.
Do Acoustic Adaptation This will perform the “Acoustic Adaptation” of an audio file within the “Adaptation Waiting List”, primarily adapting the DNS profile to the acoustics of the user.
Remove from the Queue Removes the selected audio file from the relevant queue.
Clear the Queue Removes all audio files from the queue.
Check All Items Selects all audio file(s) in the speech recognition queue.
Uncheck All Items Deselects all audio file(s) in the speech recognition queue.
Add Fields to Templates Opens a dialog box where you can add voice field for speech recognition to document template
Speech Recognition Settings Opens the option settings for speech recognition, where all configuration settings for speech recognition are stored.

Device

GUI Overview 9

Menu Function
Download Folder A-G Downloads files from the connected device to the PC.
Download Selected Files Downloads selected files into the ODMS software. To select multiple files, select an audio file then hold “Ctrl” and select other audio files to be downloaded.
Download All Downloads all files from the connected device into the Olympus software.
Upload Selected Files Uploads selected files into the connected device. To select multiple files, select an audio file then hold “Ctrl” and select other audio files to be downloaded.
Change Device Mode: Composite Whilst in “Composite” mode, the device is recognised as three devices, a “Storage” device, an “Input” device and an “Output” device.
Change Device Mode: Storage Whilst in “Storage” mode, the device is recognised only as a “Storage” device, allowing access to the audio files on the memory card(s).
Change Storage Media Changes the active memory currently being accessed, between the primary “SD Memory Card” and the secondary “MicroSD memory card”.
Synchronize Date/Time Changes the Date/Time on the device to match the set Date/Time of the PC the device is connected to.
Device Settings Opens the “Device” tab in the option menu settings, all settings that apply to the device can be configured here.
Device Setup Wizard Opens the Device Setup Wizard to configure the basic device settings

Help

GUI Overview 10

Menu Function
Contents Displays a dialogue that contains detailed information on the ODMS software.
Check for Updates Checks the Olympus update server for the latest version of software, if the user is already on the latest version it will not update the software, if the user can update, this will prompt the user to see whether or not they want to update the software or not.
Device Manual Download Site Opens the Olympus “Downloads” web page in the default web browser.
Launch Log Tool Opens the ODMS Log Tool where you specify which component to log for troubleshooting issues.
Legal Notices Opens a Trademarks and Third Party Software legal documents.
About Dictation Module Opens a dialogue detailing the User ID, Company Name, License key (used to install the software) & version of the ODMS software currently installed.

Toolbars

 

Playback Control Panel

The following will explain the components within the Playback Control panel. Please follow the below descriptions from left to right on the picture.

GUI Overview 41n

 1   Playback Controls: Skip to Start > Previous “Index Mark” > Rewind.

 2   Playback Controls: Play/Pause.

 3   Playback Controls: Fast forward > Next “Index Mark” > Skip to end.

 4   Volume Control: This control is used to change the playback volume of an audio file.

 A   Playback Control Bar: This bar shows where in the audio file a user is, where index marks are within the audio file and shows the full length of an audio file.

 1  Priority: This sets priority on an audio file, making the audio file appear at the top of the content list.

 2  Instruction Comment: This switches to the Instruction Comment playback bar, allowing playback of an Instruction Comment attached to an audio file.

 3  Timescale Control: Changes the time scale to be either 1-minute width or full scale.

 4  Information: This displays the information of an audio file, such as File Name, Size, Duration, File format, Audio format, whether it has an Instruction Comment or not and whether the file is encrypted or locked.

 5  Settings: This displays the Playback Control configuration settings in the options menu under the “User Settings” tab allowing the configuration of the Playback Control panel.

 6  Volume Level Meter: This displays the levels at which the microphone registers user input.

 B  Audio Control options: These options change the way audio files are played back (speed, tone & noise cancellation).

 5  Playback Speed: This controls the speed at which the audio file is played back.

 6  Noise Cancellation: There are 3 levels of “Noise Cancellation”, this feature removes background noise from the audio playback.

 7  Tone Control: This controls the “Tone” of the dictation while playing an audio file back.

Dictation Tree

This section details how to customise the Folder’s and Folder Settings.

GUI Overview 42n

 1  New Folder: This creates a “New Folder” / “Sub Folder” for audio files to be stored in. Via this feature, you can setup a folder structure to support your specific needs, for more information on creating folder structure click here

 2  Add Folder: Using this feature, an additional folder can be added into the ODMS software to be used for storage of audio files.

 3  Remove Folder: Using this feature, a folder can be removed/deleted from the ODMS software. Additionally, to remove a folder, you can manually delete it from the location within Windows by browsing to the parent folder via Windows Explorer, then deleting the folder.

 4  Rename Folder: A folder can be renamed using this feature.

 5  Folder Settings: This opens the “Folder Design” settings within the ODMS option settings, these settings control the configuration details of all folder attributes.

Content List View

This displays the contents of the selected folder within the “Dictation Tree” or a selected folder within a devices “Voice Folders”, as demonstrated below, within “Typing PoolDepartment 1Author 1” there is an audio file named “Test_File1.ds2”.

GUI Overview 43

Audio files are presented in alphabetical order via the File Name, Author, Worktype and other attributes. The audio files can also be filtered via Author ID(s), Worktype(s), duration, date created and more, using the “Filter” feature and enabling the renaming of audio files via the “In-line Edit” feature.

Also, if open, the “Properties Window” will display the details on an audio file or one of the folders within the “Dictation Tray”. To open the “Properties Window”, click on the “<<” button, or click on “View” > “Property Window”.

GUI Overview 44b

Also in the properties panel, the “Job History” can be displayed, this will detail what actions have been carried out within the ODMS software and what time they were performed.

GUI Overview 45b

  Device Manager

The device manager section contains options and features pertaining to the currently connected device. From this section it is possible to download from, upload to and configure a device.

GUI Overview 46n 

 1  Download: Downloads all files from the device, into the relevant folder(s) within the ODMS software.

 2  Upload: This option uploads the selected file(s) stored on the PC within the ODMS software to the currently connected device.

 3  Change Device Mode: Changes the device mode between “Composite” & “Storage”…

 4  Change Storage Media: Changes the selected memory within the device, between the SD & MicroSD card’s within the connected device.

 5  Synchronise Date/Time: Synchronizes the Date/Time on the device with the Date/Time set on the PC the device is connected to.

 6  Device Settings: This option opens the “Device” tab within the ODMS software, here all the settings to do with devices can be configured.

Document List

The document list displays all document files that have been associated with a dictation or transcribed using “Speech Recognition”. It also shows files that have been sent for “Adaptation” to improve speech recognition accuracy.

GUI Overview 47bn

 1  Mail Preview: This shows a preview of the e-mail to which the selected audio file or document was attached.

 2  Document List View:This enables the option to show associated documents and documents that have been transcribed via speech recognition.

Status Bar

The status bar is useful for displaying information such as the following:

  • Number of dictations in a folder
  • Selected audio output device
  • Selected Author ID
  • Email/FTP send and receive progress 

 GUI Overview 48

Transcription Module

Overview

GUI Overview 49rn

Contents

  1. Drop-down Menus
  2. Toolbars
  3. Playback Control Panel
  4. Dictation Tree
  5. Content List View
  6. Device Manager
  7. Document List
  8. Status Bar

Drop-down Menus

File

GUI Overview 50

Menu Function
Start Transcription Start transcribing the selected audio file
Start Audio Capture Allows you to create a recording
Convert Dictation Convert an audio file to a different audio format.
Import Dictation Copy or move an audio file from another folder into ODMS.
Export Dictation Copy or move an audio file from ODMS to another folder.
Split Split an audio file into two or more separate audio files.
Join Merge two or more audio files into one.
Encrypt Apply a password to an audio file.
Decrypt Remove password protection from an encrypted audio file.
Open Document Open the selected document in a word processor.
Associate with Document Link an audio file to a document.
Remove Association with Document Remove link between an audio file & a document.
Edit Job Data Customise the job data (Author, Worktype, Comment) for a selected file.
Change Status Change the Status of a selected audio file.
Exit Closes the ODMS application.

Folder

GUI Overview 3

Menu Function
New Folder Creates a new Folder within the Download Tray.
Add Folder Adds an existing folder under the Download Tray and pre-sets the folder path.
Remove Folder Deletes the selected folder if created by the user.
Rename Folder Allows renaming of the selected folder.
Folder Settings Opens the “Folder Design” tab within the “Options” menu.

Edit

GUI Overview 4

Menu Function
Cut Much like the “Copy” feature, copies the audio file to the “Clipboard”, ready to be pasted to another location/folder. But does not keep the original file.
Copy Copies a file to the “Clipboard”, ready to be pasted to another location, keeping the original audio file in the original location.
Paste Inputs the contents of the “Clipboard” to the selected folder.
Delete Deleted the selected audio file.
Select All Selects all contents of the selected folder.
Copy to Folder Creates a copy of the selected audio file and places the copy in the chosen location. Leaving the original file in the original folder.
Move to Folder Moves a selected audio file to the chosen folder.

View

GUI Overview 5

Menu Function
Switch to Playback Control Window Changes the view of the ODMS software so only the “Playback Control Window” is displayed.
Folder Navigation Displays the “Folder Navigation Window”, containing the audio folders, which contain all audio files downloaded/imported into the ODMS software.
Property Window Displays the “Property Window” at the right hand-side of the software detailing the information on the selected folder or audio file.
Information Window Displays the “Information Window” at the bottom of the software, which lists all audio files for “Mail preview” and “Document List”.
Toolbar: Standard Displays the “Standard” toolbar.
Toolbar: Edit Displays the “Edit” toolbar.
Toolbar: E-mail / FTP Displays the “E-mail / FTP” toolbar.
Toolbar: Speech Recognition Displays the “Speech Recognition” toolbar.
Status Bar Displays this bar, at the bottom of the software, detailing how many audio files are in the selected folder and if sending/receive audio files – this will display the status on this bar.
Playback Control Bar Displays the “Playback Control Bar” at the top of the software, allowing playback options for the selected audio file, without having to switch to the “Playback Control Window”.
Gridlines Displays the grid lines within the “Contents List” to emphasize the rows and columns.
Columns to Display Displays a prompt used to configure what column are shown and which are not within the ODMS software.
Sort by This option sorts audio files within the selected folder dependant upon the selected attribute.
Filter On/Off Displays the “Filter” icons for each column, this can be configured to show only audio files that meet the set criteria.
In-Line Edit Displays the “In-Line Edit” icon, so the name of audio files can be changed.
Refresh Refreshes the ODMS software, forcing it to check the folders, ensuring the user can view all audio files in the Olympus folders.

Play

GUI Overview 51

Menu Function
Play/Stop Starts playing back the selected audio file.
Fast Forward Fast forwards into the selected audio file.
Rewind Rewinds into the selected audio file.
Next Index Mark Skips to the next index mark within the selected audio file.
Previous Index Mark Skips back to the previous index mark within the selected audio file.
Volume Raise or lower the volume of playback.
Speed Raise or lower the speed of playback.
Tone Raise or lower the tone of the audio playback.
Noise Cancellation Choose between 3 levels of Noise Cancellation.
Channel Choose between 4 channels to play audio
Insert Index Mark Places an index mark within the selected file at the current point in the audio file.
Delete Index Mark Deletes the currently selected index mark, within the selected audio file.
View All Index Mark Displays a prompt that lists all index marks and at what point within the selected audio file each mark is set.
Next Verbal Comment Skips to the next verbal comment within the selected audio file.
Previous Verbal Comment Skips back to the previous verbal comment within the selected audio file.
Dictation/Instruction Comment Mode Switches between playback of the selected audio file and the Instruction Comment.
Intro Scan Plays back the first 5 seconds of each audio file going down the list starting on the selected audio file.

Tools

GUI Overview 7

Menu Function
Select Speaker Scrolls through the audio devices connected to the PC.
Send via E-mail E-mail selected audio file using profiles setup within the ODMS software.
Send via FTP Sends audio file via FTP using profiles setup within the ODMS software.
Send and Receive Will check whether or not any new audio files have been received via E-mail/FTP.
Hotkeys On/Off This option enables the “Hotkeys” functions within the ODMS software.
Keyboard Settings Configure the “Hotkeys” and their functions here.
OLE Settings: Linked A file linked with audio data retains the file name and path of the dictation file, resulting in a smaller amount of data. The file may not be able to be played if it cannot refer to the audio data path.
OLE Settings: Embedded An embedded object brings all audio data into the file, resulting in a larger amount of data. The file with audio data embedded can be played on another PC that has DSS Player installed.
Options Opens the options settings, containing all the configuration details for the ODMS software.
Show Setup Wizard Opens the Setup Wizard to configure the basic software settings.

Speech Recognition

GUI Overview 52

Menu Function
Add To Recognition Queue This will add the audio file(s) to the speech recognition queue.
Start Recognition Queue Will begin speech recognition of audio files that have been queued for “Speech Recognition”. Transcribing dictations in the background whilst still allowing use of the ODMS software.
Stop Recognition Queue Will halt all speech recognition of audio files queued for “Speech Recognition”.
Move to the Top Position This will move an audio file in the “Speech Recognition Waiting List” to the top of the list, so when the speech recognition queue is started, this dictation will be processed first.
Requeue When an audio file has gone through the speech recognition process, it will appear in the “Speech Recognition Result List”, from there, using this option it can be requeued to re-transcribe the audio file.
Details This option opens the details of the selected audio file in the “Speech Recognition Result List”, such as whether or not speech recognition was successful or if there was an error.
Adapt All Files Any audio files set for adaptation will start to go through the adaptation process, essentially training the DNS profile.
Do Vocabulary Adaptation This will perform the “Vocabulary Adaptation” of an audio file within the “Adaptation Waiting List”, primarily adapting the DNS profile to the vocabulary of the user.
Do Acoustic Adaptation This will perform the “Acoustic Adaptation” of an audio file within the “Adaptation Waiting List”, primarily adapting the DNS profile to the acoustics of the user.
Remove from the Queue Removes the selected audio file from the relevant queue.
Clear the Queue Removes all audio files from the queue.
Check All Items Selects all audio file(s) in the speech recognition queue.
Uncheck All Items Deselects all audio file(s) in the speech recognition queue.
Add Fields to Templates Opens a dialog box where you can add voice field for speech recognition to document template
Speech Recognition Settings Opens the option settings for speech recognition, where all configuration settings for speech recognition are stored.

Device

GUI Overview 53

Menu Function
Download Folder A-G Downloads files from the connected device to the PC.
Download Selected Files Downloads selected files into the ODMS software. To select multiple files, select an audio file then hold “Ctrl” and select other audio files to be downloaded.
Download All Downloads all files from the connected device into the Olympus software.
Upload Selected Files Uploads selected files into the connected device. To select multiple files, select an audio file then hold “Ctrl” and select other audio files to be downloaded.
Change Device Mode: Composite Whilst in “Composite” mode, the device is recognised as three devices, a “Storage” device, an “Input” device and an “Output” device.
Change Device Mode: Storage Whilst in “Storage” mode, the device is recognised only as a “Storage” device, allowing access to the audio files on the memory card(s).
Change Storage Media Changes the active memory currently being accessed, between the primary “SD Memory Card” and the secondary “MicroSD memory card”.
Synchronize Date/Time Changes the Date/Time on the device to match the set Date/Time of the PC the device is connected to.
Device Settings Opens the “Device” tab in the option menu settings, all settings that apply to the device can be configured here.

Help

GUI Overview 54

Menu Function
Contents Displays a dialogue that contains detailed information on the ODMS software.
Check for Updates Checks the Olympus update server for the latest version of software, if the user is already on the latest version it will not update the software, if the user can update, this will prompt the user to see whether or not they want to update the software or not.
Launch Log Tool Opens the ODMS Log Tool where you specify which component to log for troubleshooting issues.
Legal Notices Opens a Trademarks and Third Party Software legal documents.
About Transcription Module Opens a dialogue detailing the User ID, Company Name, License key (used to install the software) & version of the ODMS software currently installed.

Toolbars

 

Playback Control Panel

The following will explain the components within the Playback Control panel. Please follow the below descriptions from left to right on the picture.

GUI Overview 41n

 1   Playback Controls: Skip to Start > Previous “Index Mark” > Rewind.

 2   Playback Controls: Play/Pause.

 3   Playback Controls: Fast forward > Next “Index Mark” > Skip to end.

 4   Volume Control: This control is used to change the playback volume of an audio file.

 A   Playback Control Bar: This bar shows where in the audio file a user is, where index marks are within the audio file and shows the full length of an audio file.

 1  Priority: This sets priority on an audio file, making the audio file appear at the top of the content list.

 2  Instruction Comment: This switches to the Instruction Comment playback bar, allowing playback of an Instruction Comment attached to an audio file.

 3  Information: This displays the information of an audio file, such as File Name, Size, Duration, File format, Audio format, whether it has an Instruction Comment or not and whether the file is encrypted or locked.

 4  Settings: This displays the Playback Control configuration settings in the options menu under the “User Settings” tab allowing the configuration of the Playback Control panel.

 5  Volume Level Meter: This displays the levels at which the microphone registers user input.

 6   Timescale Control: Changes the time scale to be either 1-minute width or full scale.

 B  Audio Control options: These options change the way audio files are played back (speed, tone & noise cancellation).

 5  Playback Speed: This controls the speed at which the audio file is played back.

 6  Noise Cancellation: There are 3 levels of “Noise Cancellation”, this feature removes background noise from the audio playback.

 7  Tone Control: This controls the “Tone” of the dictation while playing an audio file back.

Dictation Tree

This section details how to customise the Folder’s and Folder Settings.

GUI Overview 56n

 1  New Folder: This creates a “New Folder” / “Sub Folder” for audio files to be stored in. Via this feature, you can setup a folder structure to support your specific needs, for more information on creating folder structure click here

 2  Add Folder: Using this feature, an additional folder can be added into the ODMS software to be used for storage of audio files.

 3  Remove Folder: Using this feature, a folder can be removed/deleted from the ODMS software. Additionally, to remove a folder, you can manually delete it from the location within Windows by browsing to the parent folder via Windows Explorer, then deleting the folder.

 4  Rename Folder: A folder can be renamed using this feature.

 5  Folder Settings: This opens the “Folder Design” settings within the ODMS option settings, these settings control the configuration details of all folder attributes.

Content List View

This displays the contents of the selected folder within the “Dictation Tree” or a selected folder within a devices “Voice Folders”, as demonstrated below, within “Typing PoolDepartment 1Author 1” there is an audio file named “Test_File1.ds2”.

GUI Overview 43

Audio files are presented in alphabetical order via the File Name, Author, Worktype and other attributes. The audio files can also be filtered via Author ID(s), Worktype(s), duration, date created and more, using the “Filter” feature and enabling the renaming of audio files via the “In-line Edit” feature.

Also, if open, the “Properties Window” will display the details on an audio file or one of the folders within the “Dictation Tray”. To open the “Properties Window”, click on the “<<” button, or click on “View” > “Property Window”.

GUI Overview 44b

Also in the properties panel, the “Job History” can be displayed, this will detail what actions have been carried out within the ODMS software and what time they were performed.

GUI Overview 45b

  Device Manager

The device manager section contains options and features pertaining to the currently connected device. From this section it is possible to download from, upload to and configure a device.

GUI Overview 57n 

 1  Download: Downloads all files from the device, into the relevant folder(s) within the ODMS software.

 2  Upload: This option uploads the selected file(s) stored on the PC within the ODMS software to the currently connected device.

 3  Change Device Mode: Changes the device mode between “Composite” & “Storage”…

 4  Change Storage Media: Changes the selected memory within the device, between the SD & MicroSD card’s within the connected device.

 5  Synchronise Date/Time: Synchronizes the Date/Time on the device with the Date/Time set on the PC the device is connected to.

Document List

The document list displays all document files that have been associated with a dictation or transcribed using “Speech Recognition”. It also shows files that have been sent for “Adaptation” to improve speech recognition accuracy.

GUI Overview 47bn

 1   Mail Preview: This shows a preview of the e-mail to which the selected audio file or document was attached.

 2   Document List View: This enables the option to show associated documents and documents that have been transcribed via speech recognition.

Status Bar

The status bar is useful for displaying information such as the following:

  • Number of dictations in a folder
  • Selected audio output device
  • Detects the Foot control
  • Email/FTP send and receive progress 

GUI Overview 58

 

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